Media Manager

Setup

  • Unload van

  • Set up HDMI extenders and establish link with control room computer to TV

  • Prepare iPads

    • Charge and power on all iPads 

    • Connect them to internet

    • Load Music Stand plan

    • Download all charts on Music Stand

  • Prepare Slides laptop

    • Charge

    • Log in and connect to internet

    • Open Planning Center

    • Open ProPresenter

    • Delete previous week’s scripture & songs

    • Input scripture

    • Input set list

    • Input graphics

Sound-Check

  • Distribute iPads to Band

Rehearsal

  • Follow along with the band on ProPresenter and make changes to slides based on rehearsed order

Morning Huddle

  • Confirm song order

  • Confirm announcement slides & graphics

  • Confirm message scripture & graphics

Gathering

  • Run slides

Strike

  • Collect iPads & power off

  • Teardown TV connections

  • Help load van

 

Stage Manager

Setup

  • Turn on house, stage & control room fluorescent lights

  • Open Houdini

  • Charge batteries & iPads

  • Unload van

  • Setup speakers & stands

  • Run all audio & power cables

  • Setup mics & DIs

  • Power on all gear

  • Set stage spot lights on

  • Set stage and house fluorescent lights off

Sound-Check

  • Assist Band with needs

  • Set monitor mix for the band

Rehearsal

  • Setup LED lighting

  • Assist Band, Audio Engineer, and Producer with needs

  • When fully charged, install batteries to field recorder and wireless mics.

  • Install fresh batteries to wireless mics

Morning Huddle

  • Distribute wireless mics 

  • Brief mic users for use and soundcheck

Gathering

  • Assist Audio Engineer to address any issues 

  • Set house lights on after offering

  • Transition stage for sermon during family time

  • Set house lights off after message during prayer

  • Transition stage for worship band during prayer

  • Set house lights on after gathering

Strike

  • Set stage fluorescents on

  • Set stage spots off

  • Collect wireless mics & batteries

  • Power off gear

  • Wrap up audio cables

  • Tear down speakers, stands, & lighting

  • Load van

Audio Engineer

Setup

  • Unload Van

  • Brief team on stage plot

  • Setup rack unit

  • Select proper mics and DIs

  • Set all speakers levels

  • Announce power-on sequence

Sound-Check

  • Sound check 

  • Finish and give way to the Worship Lead to begin rehearsal

Rehearsal

  • Adjust monitor mixes

  • Set a standard mix

  • Follow along notating dynamics.

  • Setup recording laptop

    • Charge

    • Plug in Mixer

    • Login 

    • Open Spotify

    • Open Logic

    • Prepare for recording

Morning Huddle

  • Soundcheck wireless mics

  • Start background music 

Gathering

  • Fade out BG music 

  • Mix band, speakers & pastor 

  • Fade in bg music after announcements 

  • Mix second worship set

  • Fade in bg music for post-gathering 

Strike

  • Mute inputs for strike

  • End recordings & save

  • Return laptop

  • Tear down sound system

  • Load van

Producer

Setup

  • Brief tech team on band situation

  • Unload Van

  • Brief team on stage plot

  • Ensure setup is on-time for soundcheck and rehearsal

  • Ready radios

Sound-Check

  • Connect with band to ensure needs are met

  • Initiate sound check 

  • Finish and give way to the Worship Lead to begin rehearsal

Rehearsal

  • Make sure other roles are okay

Morning Huddle

  • Soundcheck wireless mics

Gathering

  • Signal the start of each element of the morning

  • Call out adjustments

Strike

  • End recordings & save

  • Return laptop

  • Tear down sound system

  • Load van